Collaborative technologies at the service of work organization: the example of Sharvy

The health crisis, with the massive and unprecedented recourse to telework, has led many companies to radically rethink the use of their premises, and thereby to consider new work organizations… Some employers have thus proceeded with removals, renovation works or grouping of sites, relying on these new modes of collaboration to reduce their costs.

A new company pact was born from this health crisis: on the one hand, employees favor teleworking, the 4-day week, and on the other, companies are reducing their m2 and reorganizing the floors. Both parties have gained an advantage, more autonomy on one side, less real estate costs on the other. The trend is well drawn, with a questioning of the classic spatial organization, of the “one person, one office” scheme, the literature on the subject of organizations and office real estate demonstrates this abundantly. Companies – in any case, in large groups already – are moving, as part of their workspace redesign projects, towards a ratio of 0.8 office/employee, or even 0.6 … Almost a workstation for 2 people! Impossible without a management tool that monitors the organization… And that’s where Sharvy, first created to optimize company car parks, took off.

Sharvy’s feedback now makes it possible to take stock of what has changed in 3 years in the business world, because the application has evolved at the same time as the needs of its customers. At high speed. There are no less than 45,000 corporate users for this tool launched in 2018….

Sharvy offers more agility to companies, allowing them to optimize the management of all their shared spaces: from parking to flex office, not to mention collective catering…

From managing the face-to-face/remote mix… to optimizing access to the work site!

Let’s go back to the application, to understand the service provided and the reasons for this success.

First, it was the promise of better shared and managed parking that got the company off the ground. 30% additional capacity in car parks with Sharvy, thanks to its algorithm which reallocates the places of absent staff – external meetings, holidays, illnesses, RTT…: this is a gain that was quickly understood!

Sharvy gives the user the option of freeing up or reserving a space in advance. The car park becomes a common good again, managed in a collaborative way: when you plan to be absent, you free up your place on your own on the app, it is made available to colleagues. An empowering attitude, respectful towards the community, which makes it possible to improve living together. In addition, the company provides access control without having to manage badges!

Building on this success, Sharvy developed its tool for offices, taking advantage of the favorable wave of flex office. We have read that 55% of companies are considering switching to flex-office in the near future, primarily to reduce the costs associated with office rental. The flex-office appeared as an alternative organizational model. In principle, it should allow employees to decide to settle where they want, in the space that best suits their needs and their daily tasks. It is still necessary that there is space, that the workstation is free, so that it is at least controlled and monitored… This is what Sharvy has been able to make possible: the application makes it possible to organize self-service shared workspaces. It aims to optimize the comfort of employees by appealing to their autonomy.

In fact, Sharvy responds to multiple use cases: from the management of social distancing almost two years ago, to the practical implementation of flex office, or the temporary management of workspaces for a period of works…

An example of common use is indeed the implementation of Sharvy during the construction phases. When the work carried out is planned over time, making part of the premises inaccessible, managers and their employees have no choice but to combine flexibility and agility, to allow a return to the office in the best possible conditions… Experience experience with a world leader in flooring at La Défense…

During the work phase on the occupied site, the workspaces move as the sites evolve and some become temporarily unusable. Having an application like Sharvy allows you to reserve your office and know where to land, even before arriving. Quite useful when the office from last week no longer exists, the partitions have fallen, the electricity is no longer connected to it…! Faced with the dreaded chaos, the HR department and general services offer employees an application that allows them to anticipate where they will be able to work without wasting time, without inconvenience, by having access to a fully functional office.

The telework/face-to-face mix has become a desiderata of employees in the tertiary sector since the health crisis. For companies, it’s a new organization to master, new tools to deploy but the key, a possible reduction in real estate costs…

Sharvy surfed on this evolution of practices. By positioning itself as an organizational facilitator, which brings together supply and demand, parking spaces, workstations, places in the collective restaurant, Sharvy is integrated into many current or future transformation and relocation projects. of companies.

The societal context promotes the autonomy of employees and the permanent agility of organizations, and technologies make this possible. The next step will be to target the reduction of food waste… This is Sharvy’s new field of application. 50% reduction in food waste is the obligation set on January 1, 2022 by the anti-waste law for a circular economy (Egalim), for sectors of the food chain, including restaurants and collective catering. Sharvy will allow corporate catering to predict attendance. The manager can anticipate his orders and the meals to be prepared, thanks to the reservation indicated on Sharvy.

To be continued…

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